Events

Annual Homeowners Meeting

Date
Friday, May 29, 2026
Time
7:00pm- 8:30pm
Location
Zoom

Minutes

Attendance: Jordan Moore, President, Brynn Graham, Secretary, Erin Floersch, Treasurer.

Owners in attendance: Jay Becker, Tim Dawson, Mitch Blakney, Steve G, David Hwang, Susan & Joel Mott, Linda.

Meeting called to order: 7:07 p.m.

Emergency Management Presentation

Jay Becker, a homeowner in the neighborhood and member of Peninsula Emergency Preparedness Coalition (PEPC) with Pierce County, provided an overview of the importance of homeowners preparing now for an emergency. His presentation included a few suggestions people can use to be prepared now. His presentation will be linked to the HOA website for owners to review further.

Budget review

The board reviewed the 2026 budget. Highlights include:

There was a discussion between owners about making sure there is a healthy reserve balance to cover any unexpected expenses like tree removal or otherwise that can be costly and could quickly deplete the board’s reserve funds.

Proposed annual assessment increase

The board reviewed and discussed a proposal to increase the annual dues assessment by 3.5% (a $6.34 per property annual increase for the single family homes and a $3.17 increase for the duplex properties) which will cover the insurance increase experienced in 2026.

The decision to increase the annual assessment is tied to the rising cost of items, as well as the increase in the HOA annual insurance premium. The board agreed it was important to ensure stability of the association by making sure there is enough money available to cover current costs and any unforeseen costs that could arise, like the need to remove a tree in HOA-owned spaces.

Brynn motioned to approve the 3.5% increase. Erin seconded.

The motion was approved 3-0 to increase the annual assessment in 2027 by 3.5%. The new assessment amounts will be $187.34 for single-family properties and $93.67 for the duplex properties.

Pond wetland review

Brynn shared communication from the City of Gig Harbor explaining the designation of the HOA-owned pond as a wetland. This designation means there are certain restrictions to what can be done to the plants in and around the pond. Specifically the city said it would be best to share with a city planner any future plans to remove or plant vegetation in and around the pond before doing the work to ensure the HOA is in compliance with city code.

Mitch shared the suggestion that the HOA board also be prepared for future flooding of the pond, which has happened in the past, and an urgency to make sure the city of Gig Harbor maintains the culvert and removes any backup that can happen to reduce the risk of flooding.

The full email from the City of Gig Harbor about the pond designation as a wetland is shared below:

From Katharine Shaffer, Principal Planner, City of Gig Harbor, sent Dec. 12, 2025

This email is a follow up to our conversation regarding Quail Run Estates open space tracts.

Portions of the open space are considered wetlands which fall under Gig Harbor Municipal Code (GHMC) Chapter 18.08 Critical Areas.

Specially to what is regulated in wetlands is in GHMC 18.08.050 (pasted below).

A. Unless specifically exempted by GHMC 18.08.202, the following activities in a wetland and/or its associated buffer shall be regulated pursuant to the requirements of this chapter. The regulated activities are as follows:

1. Removing, excavating, disturbing or dredging soil, sand, gravel, minerals, organic matter or materials of any kind;

2. Dumping, discharging or filling with any material;

3. Draining, flooding or disturbing the water level or water table;

4. Constructing, reconstructing, demolishing or altering the size of any structure or infrastructure, except repair of an existing structure or infrastructure, where the existing square footage or foundation footprint is not altered;

5. Destroying or altering vegetation through clearing, harvesting, cutting, intentional burning, shading or planting vegetation that would alter the character of a wetland;

6. Activities from construction or development that result in significant, adverse changes in water temperature, physical or chemical characteristics of wetland water sources, including quantity and pollutants.

Essentially, If a project involves earthwork, construction, vegetation removal, or changes to water flow in or near a wetland, contact the Planning Department and we’ll discuss the proposal in detail.

For information regarding Right of Way maintenance, please contact Assistant Public Works Director Jeff Olson at JOlsen@gigharborwa.gov

Please let me know your questions or if you’d like to discuss anything further.

Thank you,
Katharine Shaffer | Principal Planner
City of Gig Harbor
3510 Grandview Street
Gig Harbor, WA 98335
Phone: (253) 853-7615 X2230
www.gigharborwa.gov

Board Member Elections

President Jordan Moore and Treasurer Erin Floersch announced earlier this year their intent to step down from the board after completing their board position terms. They were thanked for their volunteerism and the time they spent on the board.

The slate of officers was shared for the 2026-2028 (2-year) term. They include:

After each slated position was shared, the floor was opened to other nominations. Votes were held and the following people were elected to the roles:

The outgoing board members, Jordan and Erin, will connect with the incoming people to share relevant information about their roles and responsibilities and complete the hand-off between positions. Erin will connect with Jay to handover Treasurer duties. Jordan will connect with Brynn to hand off President duties. Brynn will connect with Tim to hand over Secretary duties.

Open discussion

Susan asked who on the board would serve as the main point of contact with Zentino’s Landscaping. It was shared that the board will continue to serve as the main point of contact and any requests, questions or concerns neighbors have about landscaping in the general open space should be directed via email to the board at board@heronwood.org.

A question was asked about the damaged light from PenLight and when they might come out to repair it. It was stated the board will send an email to PenLight requesting an update on the damaged pole base and the utility’s plan for fixing it.

Susan asked whether the board wanted to pursue a Fire Ready grant to pay for further items to reduce fire risk in the neighborhood. Brynn said she would update the new board members about this - the board applied for the grant in 2025 and received funding to assist with tree removal in the open space and building a fire break between the ravine and homes in the 5-acre parcel. Brynn requested Susan send the list of items that were generated in 2025 by a Firewise professional to identify which items the HOA Board could consider pursuing through a grant to help make the neighborhood safer.

Adjournment: 8:28 p.m.